JOB TITLE: Administrative Assistant
LOCATION: Abuja (FCT)
EMPLOYMENT TYPE: Full-time
APPLICATION CLOSING DATE: 30th September, 2024
ABOUT QATAR CHARITY
Qatar Charity is a global leader in humanitarian aid and development, providing life-saving assistance to those affected by conflicts, persecution, and natural disasters. Founded in 1992 by Qatari philanthropists, it operates in 30 countries and collaborates with partners in 20 others. Its mission is to uplift vulnerable populations through sustainable programs in social welfare, education, water and sanitation, nutrition, and economic empowerment, promoting human dignity and social justice.
JOB PURPOSE
As an Administrative Assistant at Qatar Charity, you will play a pivotal role in ensuring smooth operations within the office by organizing administrative tasks, facilitating decision-making, and coordinating with internal departments and external institutions. Your organizational skills will be crucial in maintaining an efficient workflow, supporting office management, and ensuring effective communication across all units.
KEY RESPONSIBILITIES
- Perform routine office tasks that contribute to the overall workflow and efficiency of the organization.
- Organize, store, and archive files and documents for easy retrieval.
- Handle administrative services such as official correspondence and the preparation of administrative decisions.
- Coordinate meetings and other work-related discussions, including preparation and arrangement.
- Manage incoming and outgoing correspondence, distributing to the appropriate personnel.
- Collaborate with all office units to ensure timely communication and coordination of work tasks.
- Prepare and submit periodic and ad-hoc reports to the Office Manager.
- Maintain confidentiality of sensitive information.
- Support performance evaluation processes by compiling and analyzing reports.
- Follow-up on office administrative needs, including monitoring supplies and ensuring timely procurement.
- Assist with any other tasks assigned by the Office Manager within the scope of the role.
JOB REQUIREMENTS
Qualification: Bachelor’s Degree in Public Administration, Business Administration, or a related field.
Experience: Minimum of 3 years in office administration.
Skills:
- Strong verbal and written communication skills.
- Expertise in office management, time management, and task prioritization.
- Ability to handle work under pressure.
- Proficient in Microsoft Office and administrative software.
Knowledge:
- Understanding of Nigerian civil work rules and basic office procedures.
- Familiarity with office management systems.
Personal Attributes:
- Ability to communicate effectively with diverse personalities.
- Strong organizational skills, attention to detail, and flexibility to adapt to changing priorities.
- Ability to prepare and monitor periodic reports.
BENEFITS
- Opportunity to work with a globally recognized humanitarian organization.
- Collaborative and supportive work environment.
- Access to professional growth and development opportunities.
HOW TO APPLY
Interested and qualified candidates should click HERE to apply online .
Note: Only shortlisted candidates will be contacted.
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